Learn SuperScript with the Degree Symbol

A student in a recent class asked me how to insert a Degree Sign. I told him I had two ways to do it.
One was the Insert Symbol [click to go to that post] and the other is to use SuperScript.
This post is using SuperScript.


If it is 25 degrees outside then we would like to put the little o [degree symbol] after the number. Or if you are an engineer, you use degrees symbols all the time.

1. Type in 25oC
    That is the number 25 followed by a lower case letter o.and a capital C as illustrated below.




2. Highlight the letter o.

3. Click on the HOME tab.

4. In the Font section, click on the SuperScript symbol shown below.

   Your text now looks like the following:

Side Note:
This is what it looks like when you use the degree symbol from the Insert Symbol command.
Which one do you like better?

SideNote: 

Someone a long time ago, before personal computers, came up with a way to remember the difference between SuperScript and SubScript. 

SubScript is below like Submarine and submerge. Below.

 

SuperScript is like Superman who jumps over tall buildings - who goes up into the sky. 

I wish I had created that but I didn't. I just heard it years ago before personal computers. I do not know who came up with this. Sorry, no source. 

SubScript with Water

SubScript

In any Office program you may need to type in a chemical formula. You will need to know how to make a letter a SubScript. 

To make a SubScript

1. Type in H2O  That is a capital letter H, the number 2 and a capital letter O.

2. Highlight the 2.

3. Click on the HOME tab of the ribbon.

4. In the Font section of that tab, click on the Subscript icon.

5. Water now looks correct, as shown below.

SideNote

Someone a long time ago, before personal computers, came up with a way to remember the difference between SuperScript and SubScript. 

SubScript is below like Submarine and submerge. Below. 

SuperScript is like Superman who jumps over tall buildings - who goes up into the sky. 

I wish I had created that but I didn't. I just heard it years ago before personal computers. I do not know who came up with this. Sorry, no source. 

Insert the Degree Sign: using Symbol

I was teaching the staff of an engineering company last week. This was one of the questions that came up during class. They use the degree sign often and this has been a problem.

There are two ways to insert a degree sign.
Below is by inserting a symbol. Another method is to format a small letter "o" into Superscript.

1.      Position cursor where you want the degree sign to appear on your document.

2.      Click the INSERT tab on the ribbon.

3.      Click on Symbol icon, located on the far right-hand side of the tab.

The following window appears over your document.

4.       On the right is a scroll bar. Drag it down a few lines.

Between the lower case alphabet and before the accented letters in the degree sign. If you are not sure if you have the correct symbol, look in the bottom left-hand corner of the window. If you have the correct symbol it will say Degree Sign as shown below.

5.      Click on the Degree Sign.

6.      Click on Insert [the command button in the bottom right corner of this window]

7.      Click on the Close button [to the right of the Insert button].

The window disappears.
The degree sign has now been inserted where the cursor was located.

Y is for Yellow

Yellow font or yellow fill or yellow highlight

Font Color
To change the color of the font:

1. Highlight the text you want to change to the font colour yellow.

2. On the Home tab, in the font section, click on the drop down arrow beside the A with a red line under it. The mouse note indicates it is the Font Colour. 

X is for X Delete

X is seen all over the place in MS Office and other programs. The X stands for delete.



The X is a fancy X and when it looks like the one above, it always means delete. Most prominent in Outlook. It is used to delete an email.

U is for Underline

Underline is not used today. This may or may not be something new to you.

Years ago in the past we would use underline for titles, subtitles, heading, and words or phrases that we wanted to mark as important.
A business communication class will tell you that that is no longer correct.

The only items underlined in any document, whether in Word, Excel, PowerPoint, Publisher, Outlook, Google docs, etc., is a hyperlink.

Hyperlink is a link to a webpage or an email address. Those are the only items we should see underlined in any document.

Word
We can use a border to identify areas within a document such as below. The line/border goes from one margin to the other border as shown below. No lines directly under letters.

---

Excel
We use borders in Excel under headings and numbers, not underline.

S is for Small Caps

Small Caps is a formatting style for fonts. It makes all the letters capitalized but those who are not capitalized become small caps. A smaller version of capital letters.

This can be used for titles, subtitles, section titles. Since we are not supposed underline any titles according to business writing this gives us another choice.

O is for Online Pictures

O is for Online pictures

Online pictures used to be ClipArt. The ClipArt was not business like. Very cheap and not well done. Microsoft has improved these and combined them with Online Pictures.

To insert a picture into a Word, Excel, PowerPoint, Publisher and Outlook.
Please note the Copyright notes at the bottom.


1. Click where you want the picture to appear within your document.




2. Click the INSERT tab.


3. Click Online Pictures in the Illustrations section of the INSERT tab.

F: Font color

F is for Font Color.

This post gives the instructions on how to change the color of the text.
These instructions work in Word, Excel, PowerPoint, Publisher, OneNote and Outlook. 

1. Select the text you want to change the Font color.

2. Click the Home tab on the ribbon.

E: Email from Word

E is for Email directly from Word/Excel/PowerPoint

This is a fairly new option. Before, if you wanted to email someone a Word file, you would have to open an Outlook message and then add an attachment. To add the attachment you would have to go find the file to add.

Below are the steps for Word but they are almost identical for Excel, PowerPoint, Publisher.

#NoTears

MS Outlook: How to Delete a Folder

Click on the folder you want to delete

The following screen appears.

Click Yes.
The folder is moved to the Deleted items folder.

Note: 
The Undo button does not work but you can move the folder from the Deleted Items folder back to the Inbox or whatever the location was.

Outlook: Add an Appointment

We have family dinner on Sunday evenings. I want to add this to my calendar.
I color coordinate all my appointments so that I know what the appointment is in relationship to before I even read the title. Makes it easy to look over and get ready for the next days appointments.
After I add this to my calendar, and color it, I will make this a reoccurring event.

Create the appointment

Open up the calendar to the week that I want to add this event to.

I click in the hour I would like to have family dinner.













I type in the title of the appointment which in this case is Family Dinner.

Hit Enter











When you make a new appointment a new tab appears on the ribbon. It is a contextual tab called the Appointment tab.

Categorize the appointment

Click on the Categorize icon in the Tags section.
A list of colors appear. I have many categories to identify the different board and different people I work with as well as family members.


I select Personal Family by clicking on that color or title.

My appointment now becomes purple as shown in the next picture.

Appointment length
Half an hour is not long enough to have a family dinner. I would like to spend a couple of hours with our kids. So I need to make the appointment longer.

Move your mouse over the white square in the middle of the bottom of the appointment. Your icon is a little double black arrow pointing up and down.
Click and drag your mouse down to the time you want the appointment to change.

Recurring appointments
Now click on the Recurrence icon on the Appointment tab.
The following window appears.

Once you have filled in all the appropriate information, click on OK at the bottom of this window.

Note the circle now in the bottom right corner of the appointment illustrating this is a recurring event.

My children will now come for dinner each week and I will not forget to have dinner ready when they arrive!

Eat a Live Frog

I teach a course on Time Management using Outlook. Outlook works very well for organizing your time and schedule as well as your tasks and contacts.

One thing Outlook doesn't fix with time management is getting us to do those tasks that we don't want to do. We can add it to tasks and mark them important but it doesn't force us to finish it.

There is a great saying in the time management course to help us get things done on our to do list. 

"Eat a frog first thing in the morning and nothing worse will happen to you that day".

The point is that we all have things we have to do that we don't like to do. We postpone those items as long as possible. It makes us stressful and hangs over us all day long. The point is to get it done right away and then we can get on to others items and not have it in the back of our mind the whole time.

Go Eat That Frog!


Frog Pic Source: Office.com